National Registration Forms (Parent Body Forms)
Basketball Australia has mostly moved to a complete self-registration process, the major driver being compliance with Privacy Legislation. By moving to an online form where participants self-register, each participant will agree to the National Terms & Conditions. Basketball Australia reviews the National Terms & Conditions annually, ensuring that participants, your association, and the sport as a whole are protected adequately.
National Registration Forms have been created by looking at how registration forms have been used across the network and building based on the most frequently used fields and layout. This provides administrators with the best possible template without needing to set up forms from scratch. The benefit is that by moving to a self-registration system administrators are now saving hours of work previously spent manually entering data.
Likewise, we know that basketballers play at multiple associations, and multiple levels (club, association and elite); using the same form makes it easier for participants to navigate through the registration process, meaning that once the details are entered they will be prepopulated when they next register.
It is important that all participants self-register annually via the National Registration Form, and agree to the most up-to-date version of the Terms & Conditions. As a result, the 'add' member button and member rollover functionality have both been removed.
Review the National Registration Form
1. Once you have logged into your membership database, hover over Registrations and click Registration Forms.
2. Click on the Edit button next to the Registration Form that you want to edit.
View and edit the settings for compulsory payments, member types, and date filters, if applicable.
Add Fields (if required)
There are a standard set of fields defined by Basketball Australia & States that will appear on the National Registration Form. As an association, you have a capacity to add a new field (e.g. Preferred Name) or upgrade an existing field (e.g. Parent/Guardian 1 Mobile from editable to compulsory).
Adjust Layout (if required)
If you add fields, ensure that they are placed in the most logical location on the form via Layout.
Simply drag and drop the fields to rearrange the order.
You can also add text blocks or a header block for additional messages through the form layout.
Rules can also be added to each field, eg. only display if 'coach' member type is selected, or age filters.
To Add Association and/or Club Products (if applicable) scroll down and locate the relevant products.
To attach products to forms, the options are as below:
- Active – the product will appear on the form subject to filters and availability.
- Mandatory – will be required to be purchased by the individual subject to filters and availability.
- Sequence – the order in which they will appear on the registration form.
Association and Clubs can add additional messages throughout the form at each stage of the registration process. Any additional messages or T&Cs will appear below the BA and State-specific messages.
When the form is almost ready to go you can 'view' the form to test through the participant's experience, and check if the field layout and products display as intended.
1. Hover over Registrations and click Registration Forms.
2. Click on the View button next to the Registration Form that you want to view (the form will open in a new window)
You can test the form all the way to 'Step 3 Extra Info' without creating a member record. Then simply close the browser window & open a new one.
If you select confirm for Step 3 and progress to 'Step 4 Summary' you will create a member record in the association/club.
Note: However, if compulsory payments is enabled, you will not create a member record unless payment is made after the Step 4 Summary page.
Tips: for Associations with Clubs
- The same national form should be used by association and club – ensuring a participant only needs to register once.
- Associations should prepare the form first and then open to clubs to make the necessary adjustments.
- Clubs require Association sign-off before publication of the registration form – if a club or clubs are ready to collect registrations before other clubs within the association, they must share the form from club level only.
- Once all clubs are ready (even if this is to indicate that they are not using the registration form to manage their own registration process) the Association can then share the form at Association level.